The FEMA Business Management Division (BMD) project was a comprehensive initiative aimed at enhancing the efficiency and effectiveness of the National Continuity Programs (NCP). The project involved several key tasks and deliverables that supported the division's mission to coordinate the implementation of Executive Branch continuity plans and programs.
The first task was the development of a Project Management Plan (PMP), which provided a detailed overview of project workflow, stakeholder roles and responsibilities, and communication channels. This plan included a RACI chart to identify team roles and responsibilities, criteria for quality assurance, and guidelines for ensuring the acceptability of end products. The PMP was crucial in organizing the project team and monitoring activities across BMD branches.
The second task involved creating a budgetary and human resource allocation tool for the Plans, Policy, and Evaluation Division (PPD). This tool, maintained via an Excel spreadsheet, highlighted budget deviations and human resource misallocations, providing the PPD Division Director with essential metrics to support budgetary and manpower requests.
The third task was the development of Life Cycle Cost Estimates (LCCE) for the Continuity Communications Division (CCD). These estimates were essential for assessing future budgetary requirements for various communication systems, ensuring that the systems operated efficiently over their life cycle.
The fourth task included providing hands-on equipment inventories for the Asset Management Branch (AMB) throughout the US. These inventory reports were used to reconcile FEMA’s master inventory record system, improving the accuracy of the agency's records.
Overall, the project delivered significant value by enhancing project management practices, improving budgetary and human resource allocation, and ensuring accurate inventory management. The RSDC Group's expertise in project management and their proactive support were instrumental in achieving these outcomes.